Every EHS capability
your business needs
HMS Nova is a unified platform for OSHA compliance, ISO 45001 management, incident tracking, and safety culture — all in one subscription with no module fees.
SOC 2 Type II aligned
AES-256 encryption
Role-based access control
SSO / SAML support
99.9% uptime SLA
< 200ms global response time
Document Management
One source of truth for every EHS document
Eliminate document chaos with version-controlled policies, procedures, and records. Every document has a clear owner, approval workflow, and audit trail — meeting both OSHA and ISO requirements.
Compliance coverage
- Unlimited document storage with intelligent organization
- Version history and rollback — always know what changed
- Configurable multi-level approval workflows
- Legally binding e-signatures built in — no wet ink required
- Automated expiry notifications for procedures and certifications
- Full-text search across all documents and records
- ISO 9001-compliant document control out of the box
- Bulk upload and migration support
Risk Assessment & Hazard Analysis
Identify, evaluate, and control workplace hazards
Build comprehensive Job Hazard Analyses (JHA), Job Safety Analyses (JSA), and risk registers aligned with OSHA guidelines and ISO 45001 requirements.
Compliance coverage
- 5×5 probability-severity risk matrix (quantitative scoring)
- Pre-built JHA/JSA templates for general industry and construction
- Hierarchy of controls workflow (elimination → PPE)
- Risk register with owner assignment and due dates
- Residual risk tracking after control implementation
- Link risks directly to incidents and near-misses
- Management of change (MOC) workflows
- Periodic review scheduling and reminders
Incident Reporting & OSHA Recordkeeping
From near-miss to OSHA 300 Log in minutes
Capture incidents and near-misses instantly from any device. HMS Nova automatically determines OSHA recordability, populates the OSHA 300/300A/301 forms, and alerts responsible parties.
Compliance coverage
- Mobile-first incident reporting with photo/video attachments
- Automatic OSHA recordability determination logic
- OSHA 300 Log, 300A Annual Summary, and 301 form generation
- Near-miss and unsafe condition reporting (low friction)
- 5-Whys and fault tree root cause analysis tools
- Corrective and Preventive Action (CAPA) tracking
- Dashboards: TRIR, DART rate, LTIFR, severity trending
- OSHA annual posting reminders (Feb 1 – Apr 30)
Training Management & Competency
Ensure every employee has the training OSHA requires
Track all mandatory training, certifications, and refreshers in one place. HMS Nova alerts supervisors before deadlines are missed — keeping your team always in compliance.
Compliance coverage
- Skills and competency matrix per role and department
- Training record management with document attachments
- Automated renewal reminders (configurable lead time)
- OSHA-required training tracking (HazCom, lockout/tagout, forklift, PPE, etc.)
- Bulk enrollment and completion tracking
- Competency gap analysis reports
- Integration with external LMS platforms
- Onboarding checklists for new hires
Audits, Inspections & Compliance Checks
Be inspection-ready 365 days a year
Schedule and conduct internal audits, safety walkthroughs, and compliance inspections. Track findings, issue corrective actions, and demonstrate continuous improvement to OSHA and ISO auditors.
Compliance coverage
- Customizable audit checklists (OSHA, ISO 45001, VPP-aligned)
- Mobile audit execution with offline support
- Photo and evidence attachment to findings
- Non-conformance and observation classification
- Corrective action plan (CAP) assignment and tracking
- Audit scheduling calendar with automated reminders
- Audit trend reports and repeat finding analysis
- Supplier/contractor safety audit workflows
EHS Goals, KPIs & Management Review
Measure, manage, and prove safety performance
Set leading and lagging safety indicators, track progress in real time, and generate management review reports that satisfy ISO 45001 Clause 9.3 requirements.
Compliance coverage
- Configurable KPI dashboards (TRIR, DART, near-miss rate, training compliance %)
- Leading indicator tracking (safety observations, hazard reports, audits completed)
- Annual EHS goals with milestone tracking
- Automated management review report generation
- Board-ready executive summary exports (PDF/Excel)
- Benchmark comparisons across sites and departments
- Trend analysis with predictive insights
- Custom report builder
Chemical Management & SDS Library
OSHA HazCom 2012 compliance, automated
Maintain a complete Safety Data Sheet library compliant with OSHA HazCom 2012 (GHS). Track chemical inventories, exposure risks, and PPE requirements by location.
Compliance coverage
- Central SDS library — unlimited sheets, auto-updated
- Chemical inventory by location and storage area
- GHS hazard classification and pictogram display
- Exposure risk assessment linked to job roles
- Required PPE matrix per chemical
- Emergency response integration
- OSHA HazCom 2012-compliant labeling support
- Regulatory reporting for EPA Tier II (EPCRA Section 312)
Mobile App — Field-Ready EHS
Full EHS capability on every job site
The HMS Nova mobile experience gives field workers immediate access to safety procedures, incident reporting, and inspection tools — with or without internet connectivity.
Compliance coverage
- Native iOS and Android apps (PWA — no app store download required)
- Full offline functionality — sync when back online
- Quick incident and near-miss reporting with photo capture
- Mobile inspection and audit execution
- Digital permit-to-work workflows
- Push notifications for assigned actions
- QR code scanning for equipment and chemical lookups
- Digital toolbox talk delivery and acknowledgment
Workflow Automation & Integrations
Eliminate manual EHS administration
Automate repetitive tasks and connect HMS Nova to your existing business systems. Reduce administrative overhead so your EHS team can focus on preventing incidents, not managing paperwork.
Compliance coverage
- Rule-based workflow automation (triggers, conditions, actions)
- Automated email/SMS reminders for any deadline
- OSHA annual recordkeeping deadlines pre-configured
- REST API with comprehensive documentation
- Webhooks for real-time system integration
- Native connectors for common HRIS and ERP platforms
- Automated PDF report generation and distribution
- Bulk data import/export (CSV, Excel)